4.1. SR 08-13-2001Item ~ 4.1.
Howard R. Green Oompany
August 9, 2001
File: 814700J-0564
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, Minnesota 55330-0490
RE: 2001 OVERLAY IMPROVEMENT
Dear Council Members:
As you are aware, the public hearing/assessment hearing for the 2001 Oveday Improvement
project is scheduled for Monday, August 13, 2001. I will have a prepared presentation
regarding the proposed improvements and assessments of the project. At the close of my
presentation, I will be available to answer questions from the City Council and/or affected
property owners.
As directed previously by the City Council, bids were opened for the 2001 Overlay Improvement
on Tuesday, August 7, 2001. The Iow bidder was Bauedy Companies Inc. at $293,926.88 (This
total bid includes the paving of 221st Avenue which will be funded by the developers of Ridges
of Rice Lake.). Bauerly Company's total bid is significantly below the construction cost
estimated in the project feasibility study. Therefore, staff is recommending a reduction in the
proposed assessments from $1,550.00 per assessable unit to $1,375.00 per assessable unit.
As a point of reference, the 1998 Oveday Improvement was assessed at $1,450.00 per
assessable unit.
As the City Council is aware, assessed property owners have the dght to appeal the
assessment of this project again their property. In order to preserve their rights to appeal, the
property owner must submit a written objection to the Mayor or City Administrator at or before
the assessment headng. SimlMv orally stating an objection to the assessment at the
assessment hearing does not preserve the property owner's right to appeal the
assessment. As of the date of this memo, staff has received no wdtten objections to the
proposed assessment.
There are three areas the staff would like the City Council to consider potential modifications to
the assessment roll. They are as follows:
1. The area on 197th Avenue from Trunk Highway (TH) 169 to Evans Street was
inadvertently included in the assessment. This portion of the street was newly
constructed with the Hillside Crossing development. Therefore, we would
recommend that three parcels be removed from the assessment roll. They are
as follows:
· 75-510-0170 Dickie, Kenneth and Susan 1 unit
· 75-510-0175 Plude, David and Joyce 1 unit
· 75-620-0105 Phoenix Enterprises LLC 2 units
1326 Energy Park Drive · St. Paul, MN 55108 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389
The Honorable Mayor and City Council
August 9, 2001
Page Two
There is a property owner along Gates Avenue who owns two parcels of
property, both of which are included in the assessment. Each has an individual
PIN number. However, one parcel is only ten feet wide and, by definition, not
buildable. We recommend that this parcel be removed from the assessment roll.
· 75-401-0410 Klund-Schubert, Nell and Julie 1 unit
There are two pieces of property on the north and south corner of 197th Avenue
at the intersection of Tyler Street that were assessed $1,500 in 1989 for the Tyler
Street reconstruction. The City Council should consider whether or not these
properties should also be assessed for the 2001 Oveday Improvement. The
properties are as follows:
· 75-123-3405 Bakos, John and Jean 1 unit
· 75-126-2160 Elmer, Richard 1 unit
At the close of the public hearing/assessment headng, the City Council should consider
adopting the attached three resolutions. They are as follows:
1. RESOLUTION ORDERING THE IMPROVEMENT
This resolution requires a four-fifths vote of the City Council because this is a Council-
initiated project.
2. RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
This resolution would adopt the final assessment roll. Staff is recommending the rate be
$1,375.00 per assessable unit. The roll can be adopted with any modifications the City
Council deems appropriate. If the roll is adopted at a different assessment rate than the
$1,550 that was publicized, staff will mail a follow-up notice to each property owner with
a new amortization schedule.
RESOLUTION ACCEPTING THE BID AUTHORIZING EXECUTION OF THE
CONTRACT
This resolution would award the project to Bauedy Companies, Inc. as the lowest
responsible bidder. The award would also include the paving of approximately 3,500
feet of 221st Avenue to be funded by the developers of Ridges of Rice Lake.
If you have any questions regarding any of this information or would like anything else available
for the public hearing/assessment headng, please call.
Sincerely,
Howa~.a._a._a._a._a..~. Green Company
Terry JH~urer, P.E.
Enclosures
Howard R, Green Company
CONSULTING ENGINEERS
RESOLUTION 01-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ORDERING THE IMPROVEMENT
IN THE MATTER OF THE OVERLAY IMPROVEMENT
OF 2001
WHEREAS
a public hearing relating to the 2001 Overlay improvement was held before the
Elk River City Council after ten days mailed notice and two weeks published
notice of the hearing was given; and
WHEREAS
the City Council has duly considered the Feasibility Report and those matter
presented at the public hearing by those person desiring to be heard on the
matter;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The 2001 Overlay improvement is hereby ordered as recommended in the Feasibility
Report dated July 2, 2001.
Passed and adopted this 13th day of August, 2001.
ATTEST:
Stephanie A. Klinzing, Mayor
Lori Johnson, Finance Director
O:\PROJ\814700j\0564\Res-080701-al0.1mprovement.doc
RESOLUTION 01-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL
WHEREAS
upon due notice properly made as required by law, the Elk River City Council has
met and heard and passed upon all objections to the proposed assessment for
the 2001 Overlay improvement and has determined the amount to be assessed
against each individual property as the Council deems just;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The final assessment roll, a copy of which is attached hereto and incorporated herein by
this reference, is hereby accepted and adopted and shall constitute the special
assessment against the lands therein named. Each such tract of land in the assessment
roll is hereby found to be benefited by the improvement in an amount not less than the
amount of the assessment levied against it.
Such assessment shall be payable in equal annual installments, including both principal
and interest, amortized in such amount annually as is required to pay the principal with
interest at 5.5% over a period of five (5) years.
The owner of any property so assessed may at any time prior to certification to the
County Auditor of the assessment or the first installment thereof, pay to the City
Treasurer the whole of the assessment on such property, with interest accrued to the
date of payment; except that no interest shall be charged if the entire assessment is paid
within 30 days after the adoption of this Resolution. Prepayment may also be made
after the certification of the assessment or first installment thereof by paying to the City
Treasurer/County Auditor the entire amount of the assessment remaining unpaid with
interest. In the case of a payment made before November 15, interest will be calculated
through December 31 of the year in which payment is made. If payment is made after
November 15, interest will be calculated through December 31 of the next succeeding
year.
The City Administrator shall transmit to the County Auditor a certified duplicate of the
attached assessment roll to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other municipal
taxes.
Passed and adopted this 13th day of August, 2001.
ATTEST:
Stephanie A. Klinzing, Mayor
Lori Johnson, Finance Director
O:\PROJ\814700j\0564\Res-080701 -a14.Final.doc
RESOLUTION 01-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
OVERLAY IMPROVEMENT OF 2001
WHEREAS
pursuant to a City Council Resolution 01-43, passed at the July 9, 2001 meeting,
competitive bids were solicited and received for the 2001 Overlay Improvement;
and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Baurerly Company, Inc., is the lowest
responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Baurerly Companies, Inc., as is approved by the City
Attorney, for the completion of the 2001 Overlay Improvement according to the approved
plans and specifications designed by City Council Resolution.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 13th day of August, 2001.
ATTEST:
Stephanie A. Klinzing, Mayor
Lori Johnson, Finance Director
O:\PROJ\814700j\0564\Res-080701-a 12. Execution.doc
ASSESSMENT SCHEDULE
Constant Principal Payment Method
Project: 2001 Overlay Improvements
Project No: 814700J
Parcel: Example
Owner:
Interest Start Date:
Repayment Period:
Interest Rate:
Assessments:
2001 OVERLAY IMPROVEMENTS
December 1, 2001
5 yrs
5.50%
Quantity
1
Unit Measure
UNIT
Unit Price
$1,375.00
Amount
$1,375.00
YEAR
ANNUAL PRINCIPAL INTEREST PRINCIPAL
PAYMENT PAYMENT PAYMENT REMAINING
Note:
2001 $0.00
2002 $357.05 $275.00
2003 $335.50 $275.00
2004 $320.38 $275.00
2005 $305.25 $275.00
2006 $290.13 $275.00
$1,608.30
Total Annual Payment
The interest payment for the year 2002 includes $6.42
for interest accrued t~om December 01, 2001 through December 31, 2001.
$0.00
$82.05
$60.50
$45.38
$30.25
$15.13
$1,375.00
$1,100.00
$825.00
$55O.OO
$275.00
$0.00
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