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04-05-2010 CCMTiIV TH L ~ CITY ~L H L TH L ~' QTY HALL I L 5, 2410 Members Present: Mayor I~lirizing, Councilmembers Westgaard, Gumphrey, and Moon Members Absent: Councihnember Ze~-was Staff Present; City Administrator Lori Johnson, Finance Director Tim Simon, Chief ~lastewater Treatment Qperator Gary Leirmoe, Assistant Economic Development Director Annie Deckert, and Recording Secretary Jennifer Johnson 1. Gall Mec~in~To,~Orde~r Pursuant to due call and notice thereof, the meeting of the Ells River City Council was called to order at G:30 p.m. by Mayor l~linzing. Z. Consider 04105,/Z0~,0„Agenda, Ms. Johnson asked that an item be added after Open Mike for council to consider a resolution for the City to submit a giant application for a business recycling p~ograna. NIGVED BY C~UNCILIVIE~IBER WESTGAARD AND SECGNDED BY C®UNCILNIE~BER NiGTIN T®APPRGVE THE AGENDA WITH THE ADDITIGN, NI®TIGN CARRIED 4~0. 3. Consider Consent A enda Councilmember Moon asked that item 3.G. be removed for discussion. NIGVED BY C~UNCIL~ENIBER GUNIPHREY AND SECGNDED BY C~UNCILNxENIBER WESTGA.AR.D TG APPRGVE THE FGLLQWING CGNSENT AGENDA: 3.I. C®UNCIL MINUTES D3/01/ZD JGINT D3/01/10 CLOSED SESSIQN 03/05/10 WDRKSESSI®N ® D3/15/10 REGULAR D3/ZZ/Z010 SPECIAL 3.2. CHECK REGISTER 3.3. SGLICITGR LICENSES AS GUTLINED IN THE STAFF REPGRT 3.4. TEMP®RARY DNtlSALE LIQUGR LICENSE -- ELR RIVER R®TARY CLUB 3.5, SPECIAL EVENT PER~CIT TG SALK MIDDLE SCI-IGDL FC~R 5K WALK/ RUN City Council Minutes April 5, 200 Page 2 3.7. APPR®VE FASTER LABOR AGREEMENT BETWEEN THE CITY OF ELI RIVER AND LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL 27~ ~.~. AUTHORrZATION TO coNTRACT FOR RooF AND GARAGE DOOR REPLACEMENT AT ORONO SOFTBALL COIi~PLE~ MOTION CARRIED 4-D. 3.G. AUTHORIZE FILLING VACANT COMMUNITY SERVICE OFFICER. POSITION Councilmember Morin asked if the filling of this position should be delayed because of concerns with the ZOl1 budget. After discussion, it was decided to have the police chief attend the next worksession to discuss this position before authorizing filling the position. 4. ~ en Mike Tammy weeks, 944 I3i~hway Ia, is the owner of The Jungle Family Hair Care. She rents part of the Martin Plaza building to operate her salon and recently had some work done in her building, requiring a building inspection. Because she has concerns with the safety of the building she works in, she asked the City to review and change their commercial inspection requirements for building inspections to occur yearly or eve~.y other year. Mayor I~linzing stated she would have staff attend the next worksession to discuss the request. ResolL~tion Authoxizin Staff to Submit an A lication on Behalf of the Business Rec cJin Assistance Pro ram Ms, Johnson presented council with a copy of a resolution which would authorize staff to submit an application fox an LCCMR grant to assist with the development of a new Business Recycling Assistance Program in the City. In order to apply fox financial assistance, council needs to authorize staff to submit an application to the state in order to enter into an agreement with the state and to apply for a grant regarding climate change, renewable energy, and air quality for this new program. MOVED BY COUNCILNIEMBER GUMPHREYAND SECONDED BY COUNCILMEMBER wESTGAARD TO APPROVE RESOLUTION 10~1I AUTHORIZING STAFF TO SUBMIT A GRANT APPLICATION AS OUTLINED IN THE HANDOUT. MOTION CARRIED 4aU. ~.1, Presentation from Mark Ruff Ehlers and Associates on Bond Rahn and Results of Bond Sale Mark Ruff from Ehlers and Associates reviewed with the council the recent bond rating change and bond sale as outlined in the staff report. He stated on March 18, 201D Standard and Poor's assigned an AA+ rating to the City of Elk River, which is a significant accomplishment for tlae City. He commended the council and staff for their strong financial management and efforts to keep debt as low as possible. He presented the Mayor, Council, and staff with a plaque announcing this bond rating upgrade. Czty Counc~ M~riutes Aprit ~, Za~o Page 3 Mr. Ruff stated that bonds issued in 2002 were recently refinanced, and because of the Ci 's great f nancial management, they were able to realize a ~Z85,000 present dollar savings in interest. Mayor I~linzing stated that both Tim Simon and Lori Johnson should be recognized for• their hard work on managing the City's finances. Mr. Simon stated this rating was a result of the combined efforts of the council and staff and appreciated their• support. 5.2. Certificate of Commendation to the Ells River Wastewater Treatment Facili Ms. Johnson :read to the council a recent Certif cate of Commendation from the Minnesota Pollution Control Agency ~MPCA~ recognizing exemplary effort in the year 2009 to com l with the MPCA's ermit ro rarn to rotect an p y p p g p d preserve the waters of Minnesota. S11e recognized Gary Leirmoe and his staff at the treatment plant consisting of Lead Wastewater operator Matt Stevens, Wastewater Qperators Chris Clark,l~evin Beadles, Nick Flaher , tY and Maintenance operator Dale Eckert for• their outstanding work in complying with MPCA requirements. 5.3. Nei hborhood Stabilization U date Ms. Deckert presented tl~e staff report along with a Power Point presentation highlighting the key areas of the report. Mayor r~linzing asked if Ms. Deckert was aware of any future foreclosure programinin available in 2011, as she had heard the foreclosure g swill spike in 2011. Ms. Deckert wasn't aware of any programming but she stated she would continue to monitor any available programming and market these opportunities to residents as soon as they become available. 5.4. 193r~ Avenue U date A. Pro'ect U date Ms. Johnson gave the council a handout from Joe Clowaek~i,11024 -192nd C~tcle, who wasn't able to attend the meeting. This handout detailed some traffic counts he had taken earlier in the day along 193rd Avenue at Xavier. Ms. Johnson also stated the council had received a petition from some residents along 193rd Avenue, which she would forward onto John Anderson for leis review. John Anderson, P.E. from BDM Consulting Engineers and Surveyors, presented the staff report outlining the 193r~ Avenue project update. After discussion, there were concerns raised by the council regarding sight lines of this road and traffic control at certain intersections, It was decided to complete traffic counts as soon as construction is completed but before summer months in order to get an accurate traffic count. Mr. Anderson would return to council with these results, B. Burandt Pro oral City Council Minutes Apri15, 2010 Page 4 Mr. Anderson presented the staff report. David Buran.d~,19118 Tyler Street NW, was present in the audience to answer questions. Mr. Burandt's proposal, which is outlined in the staff report, would improve sight lines between traffic northbound on Tyler Street and eastbound on 193rd Avenue. Council discussed traffic safety concerns in this location and agreed to modify the stop bar and stop sign locations at the intersection of 193rd Avenue and Tyler Street. They agreed to approve the Burandt proposal to further help improve sight lines. Staff will monitor traff c patterns and reevaluate ~n six months to determtne if any additional changes are needed. The cost of f~nodifying the stop bar and stop sign placement would cost less than ~1,OO0. The construction cost of the Burandt proposal is estimated to cost between X20,000 and ~22,a0Q, MOVED BY C®UNCTLMEMBER GUMPHREY AND SECONDED BY COUNCZLMEMBER MOTTN TO AUTHORTZE STAFF To DRAW UP A PROPOSAL AS OUTLINED TN THE STAFF REPORT WTTH FUNDS To BE TAT~EN OUT OF THE STREET IMPROVEMENT RESERVE, MOTION CARRIED 4~4, C. Median Restoration Mr. Anderson presented the staff report. Councilmember Westgaard stated the median design should be low maintena~ace and whatever plantings were chosen shouldn't impede sight lines. He didn't feel end caps were necessary and suggested nadve plantings, but only if they were done correctly so they bloom all season long. Councilmember• Gun~.phrey had concerns with native grasses and the fact that they only bloom a short time, Ms. Johnson stated the preference would be a low maintenance, waterWsaving type of plantings. She stated the street department crew was also concerned with the height of the native plantings. She also stated they could choose an appropriate type of native plantings, one that doesn't grow very tall and blooms for a Longer period of tune. She stated they had a short window of time to get the medians planted for this growing season. M®VED BY COUNCILiVTEMBER MOTTN AND SECONDED BY COUNCILMEMBER GUMPHREYTO APPROVE THE RESTORATTQN OF THE MEDIANS .ALONG ~93~ AVENUE WITH NATIVE GRASSES WITH END CAPS AT A COST NOT TO EMCEED ~Ga,ooa AS OUTLTNED IN THE STAFF REPORT, MOTTON CARRIED 4-0. 5.5. Discuss Line,Avenue Area Trail Project Ms. Johnson and Mr. Anderson discussed the Line Avenue trail project and presented the staff report. Councilmember Gumphrey asked if the County had been contacted to see if they would pay for a portion of this project. Ms. Johnson stated that the County's policy doesn't include payment for trams, City Council Minutes A~ri.l 5, 2010 Page 5 Councilmember Moon stated he supported the completion of the 800 feet of trail aloe Twin Lakes Road but not an additional trail addi ' g y bons near the area. Discussion tools place regarding the high usage of Line Avenue, the current road candition, and whether future improvements or changes would be made, up to and including the placement of a signal at Line Avenue and Twin Lakes Road. Ms. Johnson stated she would approach the County administxator to discuss fundin for the SOD' of trail, g MOVED BY C~UNCILIl~IEIViBER wESTGAARD A1~D SECONDED BY COUNCILNIEMBER MOTIN TD AUTHORIZE COMPLETION OF Tk~CE S00' DF TRAIL AL®NG TWIN LADES ROAD .AS OUTLINED IN THE STAFF REPORT. NOTION CARRIED 4-0, 5.G. Public works Items A. Fees for Com ost wood waste Dro Off Mr. Hals presented the staff report. Councilmember Gumphrey asked how the area would be policed, how would participants obtain permits, and commented that he felt the ~1D0 charge for commercial businesses was too low. Mr. Hals explained the location of the area and how it would be signed. He stated permits could be offered for sale at botla liquor stores as well as at the public wanks site and Ci hall, Since it is a Coun wide ~ tY program, any Sherburne County resident would be able to purchase a permit and the money obtained fzom the purchase would stay with the Ci it was sold in. He stated the ro • ~ p gi.am would be reviewed after a year. Councilmember Gumphrey stated the program sounds like a good idea but suggested a higher fee for commercial users. MOVED BY COUNCILMEMBER MOTIN A.ND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FEES FDR COMPOST/w®OD DROP CUFF AT X10 FDR RESIDENTS AND X100 FDR C®MMERCIAL USERS AS OUTLINED IN THE STAFF REPORT A.~D TO REm EVALUATE THE PROGRAM IN ONE YEAR, MOTION CARRIED 3_I wITH C®UNCILMEMBER GUMPHREY OPPOSING. B. 20I0 Potential Overlay Proiects .... _,~~r.__.....~-__ Mr. Hals presented the staff report. Ms. Johnson stated the reason far discussion is to determine if staff should proceed to have feasibility reports prepared by an engineer for these potential overlay projects. Councilmember Gumphrey stated he would like to see f nancial figures with costs outlined to determine costs to the City and residents if the costs are assessed. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILNIENIBER wESTGAARD TO AUTHORIZE STAFF TD OBTAIN City Council Minutes April 5, 2a~o Page (~ ENGINEERING PROPOSALS FOR FEASIBILITY STUDIES IN' THE AREAS OUTLINED IN THE STAFF REPORT NUMBERED ~.~G WITH THE EXCEPTION OF MAIN STREET FRGM LOwELL AVENUE TO ORONO BRIDGE, MOTION CARRIED 4p0. 5.7. 2009 Fund Balance Designation Mr. Simon presented the staff report. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEI~iBER wESTGAARD TO APPROVE THE 2009 FUND BALANCE DESIGNATIONS AS OUTLINED IN THE STAFF REPORT, MOTION CARRIED 4~0. 5.8. Resolution A rovin Amendment No. 2 to oint Powers A Bement Establishin the Northstar Corridor Counciimember Moon presented the staff report as the City's representative on the Northstax Corx~do~.• Development Authority ~NCDA~. He stated the resolution is amended to reflect current law and streamline decision mal~ing authority and organizational inefficiencies. He stated the changes would not affect the city and the NCDA was asking all of its member gavexnmental entities to approve this amendment, MOVED BY COUNCILMEMBER M®TIN A.ND SECONDED BY COUNCILMEMBER wESTGAARD TO APPR®VE RESOLUTI®N ~.O~~Z APPROVING AMENDMENT NO.2 T®THE JOINT POWERS .AGREEMENT ESTABLISHING THE NORTHSTAR CORRIDOR AS OUTLINED I~N THE STAFF REPORT. MOTION CARRIED 4~0. 5.9. Schedule State of the Ci Annual Re ort Meetin Ms. Johnson presented tlae staff report After some discussion, it was decided to schedule the meeting for May I7. 5.~0. Discuss Council ~orksession A endas Ms. Johnson pxesented the staff report. The following items were added to the April 12 worksession: ~nterv~ew of a Parks and Recreation comnussion applicant, 200 Independence Day committee with Jim Boyle, Community Service Officer position, Main Sheet Assessments, and the Public Worl~s Master Plan. The fallowing item was added to the May iQ worksession: discussion about commercial building inspections. 5. i 1. City E~gi~ee:~, Recruitament,_Uudate Ms. Johnson pxesented the staff report. Councihnen~.ber westgaard questioned the position staging he thought it was at a higher level then approved. Ms. Johnson stated the council authoxized hiring a City Engineer at the March 8 worksession. City Council Minutes Pa e 7 Ap~I ~, 2a1a g After some discussion regarding the position description, it was decided to discuss the position and how the position would be budgeted at the next worksession on A ril 1~. p 5. ~ 2. Bud et U date Ms, Johnson presented the staff report, She requested that council release some of the expenditure fiends that were held when the budget was adopted. MGVED B'~ CGUNCILMEMBER wESTGAARD AND SECGNDED BY' C4UNCILMEMBER MGTxN Tp AUTH®RIZE THE RELEASE GF X14 350 TG BE USED FGR STAFF TRAINxNG AND X7,350 FGR RECREATIGN SUPPLIES AND PROGRA~M~NG AS OUTLINED IN THE ST.A.FF REPGRT, GT~GN CARRIED 4-0. G. ether Business There was no other business. 7. Council U dates There were no council updates. 8.1. Staff Updates $.1. Public Flood Risk Information Q en House Ms. Johnson xenainded council of the upcoming open house with the Minnesota Department of Natural Resources, partnering with the Federal Emer env Mana ement Agency, to rovtde znformat~on about the r g y g p event updated flood risk data. The rneettng is scheduled fox the following afternoon, April ~ beginning at 2 p,m, for ublic officials and 4;30 to 7,00 .m. for Sherburne Coun p p tY residents. 8.2, Grant U date Ms, Johnson updated the council about the recent grants applied for and received as outlined fn the staff report, Ms. Johnson noted that the Federal transportation grant process was still continuin its process. She commented that Sen. Al Fxanken had re g quested further Information which was sent but the City was still wanting fox a decision. Ms. Johnson reminded the council about the Comprehensive Economic Develo meat Strategy update which bein resented to the Sh p g p erburne County Board of Commissioners on April 7, 2oIQ fi~om 10-11 a.in. The council was invited to attend. 9. Ad'ournrnent There being no further business, Mayor Klin~ing adjourned the meetin of the Elk River City Council at 8,55 .m. g p City Council Minutes Ap~ti.15, 2010 Minutes prepared by ennife~r Johnson. ,= ,, _~ =° ~ ...~.--~ Tina Allard, City Clexl~ !t ._~ ~ .r~ ... Stephan' i~linzing, May~:r,~,~~ Page 8