8. SR 10-02-1995ITEM 8.
ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
MEMORANDUM
TO: Mayor & City Council
FROM:. William .Rubin, HRA Executive Direct
DATE: - October 2, 1995
SUBJECT:. Public Hearing on Mississippi
Riverfront Pathway Project
Concept Plans
1"ntroduction
At its August 2' 1 meeting, the EIk River City Council authorized a public
hearing for October 2, 1995, to consider the concept plans for the Mississippi
Riverfront Pathway Fraject.
Background
•
The HRA memo for its October 2 public hearing is attached to this memo. In
addition, it should be reiterated to the City Council that the public hearing
relates to the concept plans. far the Mississippi Riverfront Pathway Project.
The public hearing is not about sources of funding, etc., because the
Riverfront Corridor Committee and Hoisington Koegler Group, Inc., have not
;progressed to that point. Positive action on-the concept plans. enables the
Riverfront Corridor .Committee to advance to the next stage ixi Hoisingtan's
Contract for Services. Progressing to the next stage will enable both the
Riverfront Cori~.dor Committee and Hoisington the opportunity. to further
refine the. plans, better establish the project's costs, and, more importantly;
pursue and evaluate potential sources of project financing.
The need to advance to the next stage of the contract is moxe thoroughly
outlined in the contract itself. The Riverfront Corridor Committee has
reached he end of "phase one" -which is steps l through 4 of the work.
program. Conceptual approval of the puns submitted to date- enables the
HRA and its Riverfront Committee the opportunity to enter "phase two", or
step 5 and on to "phase three" or step G of the contract. Estimated costs. for
phase t«~o and phase three are $11,389 (plus expenses). These costs are
consistent with the HRA's action of June 5 when it approved the Contract for
Services Frith Hoisington Iioegler.
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55.330-1743 • (612).441-7420 • Fax: (612) 44T-7425
Equal Opportunity Housing, and Equal Opportunity Employment
ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
•
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FROM:
DATE:
William Rubin, Executive Directo
October 2, 1995
SUBJECT: Agenda Memo for October 2 HRA
Meeting
5. Statement of Expenses
Assistant City Administrator Lori Johnson has prepared aone-page
Statement of Expenses that is included in the agenda packet.
Action Requested
HR:A Commissioners are asked to approve a Statement of Expenses in
the amount of $2,626.36.
y
• P~cblic I~earin : Mississi i. River rout Pathwa Pro'ect.
Conceptual work on the Mississippi Riverfront Pathway Project has
progressed to a point where preliminary approval is required of the
pions that exist to date. The need for conceptual approval of the plans
is also consistent with the break. point in the HRA's contract for
services with the project's consultant, Hosington Koegler Group, Inc.
That is, in order for design work to continue in a more detailed and
precise manner,. it is necessary to gain HRA and City Council: approval
of the concept plans. Satisfactory approval of the plans that ea-ist to
date will enable both the Riverfront Corridor Committee and
Hoisington Koegler Group to continue refining the plans and more
accurately determining overall costs. For a more detailed review of the
current point of the Hosington contract the HRA has reached, please
refer to a copy of the contract which is included in the agenda packet.
The HRA has reached the end of "phase one" -steps one through four.
Conceptual approval enables the HR,A to enter "phase two", or step
five, of the contract and on to "phase three", or step six of the contract..
Estimated. costs for phase two and three, consistent with HRA action of
June 5, are $12,389 (plus expenses). Conceptual approval on October
2 does not give blanket approval for the Mississippi Riverfront
MEMORANDUM
HRA Comm~.ss~oners
P.O. Box 490 • 13065 Orono Parkway • Elk River, MN 55330-1743 • (612) 441-7420 • Fax: (612) 441-7425
Equal- Opportunity Housing and Equal Opportunity Employment
Pathway Project. This is evidenced by another break point in the
• contract at step 6.5. Conceptual approval enables the Riverfront
Committee, city staff, and Hoisington the opportunity to further define
the plans and refine the costs and pursue potential funding sources -
such as an ISTEA grant, etc.
Since the August 28 HRA meeting, the following organizations have
reviewed the plans:
September 12, 1995 Elk River Area Chamber of Commerce
Board of Directors Meeting
September 12, 1995 Elk River Municipal Utilities
Commission Meeting
September 13, 1995 Park and Recreation. Commission
Meeting
September 26, 1995 Elk River Planning Commission
Meeting
In addition, the three art boards which comprise the concept plans
• were displayed at various .times at the three banks in downtown Elk
River. The concept plans appeared in the respective lobbies of First
Bank, The Bank of Elk River, and First National Bank of Elk River.
The HRA public hearing notice was published in the Star News in the
September 20 edition. The September 20 edition also included the
City Council public hearing notice.
Riverfront Corridor Committee Chair Jim Tralle will be in attendance
at the HRA hearing to present background information on the public
workshops and initial designs developed by Hosington Koegler. Mr.
Michael Schroeder and Mr. Paul Paige of Hoisington Koegler will also
be in attendance to provide specific details on the concept plans, which
include:
• Pedestrian walk
• Bicycle/in-line path
• Nuts and bolts fountain area at the Main Street level of the
EDA redevelopment site
• Amphitheater area
• Bandstand
• Dock
• Pavilion area at the end of King Avenue
• Overlook areas along the pedestrian walk
• Garden concept on the river sand bar
• Future connection to Babcock rest area.
Action Requested
Following public input at the HRA hearing, Commissioners are asked
to present a recommendation to the City Council. on the concept plans
for the Mississippi R,iverfront Pathway Project. The City Council will
conduct its public hearing on this matter on October 2 at 7 p.m.
•
•
D~
Q ~ COI\'TRACT FOR SERVIC
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• WHEREAS, the Housing and Redevelopment Authority for the City of Elk River (herein after
referred to as "HRA") established a Riverfront Corridor Committee for the purpose of planning,
designing, funding,. and implementing the construction of a Riverfront Pathway along the
Mississippi River in the Central Business District; and
WHEREAS, the committee authorized a Request for Qualifications from various landscape
architects/urban planners to assist in the design of the Riverfront Pathway; and
WHEREAS, following interviews with the top candidate firms, the committee recommended that
the HRA engage the planning and landscape azchitecture firm of Hoisington Koegler Group, Inc.
(herein after referred to as "HKG").
NOW, THEREFORE, the HRA and HKG wish to reduce to writing the scope of services of
HKG in the planning and design of the Mississippi Riverfront Pathway project.
SECTION I
WORK PRO R~1M
The Work Program dated May 9, 1995, which outlines the various elements of the Mississippi
Riverfront Pathway project is hereby incorporated into, and made a part of this contract for
. services.
SECTION II.
~~~
The budget for the Mississippi Riverfront Pathway project is as follows:
Pha e
1.0 Orient key players to the process... 51728
2.0 Identify what exists.... $2602.
3.0 .Understand what is desired... .$2868
4.0 Explore what is possible... $§~$
Phase One fee $14176
Phase One expenses.... 5300
(mileage, film/processing, drawing
reproduction)
• Total Phase One costs $14476
Phase Two
• 5.0 Define how it will look and function... $7657 plus expenses
Phase Three
to 6.5 Make it happen... $3732 plus expenses
Total to 6.5 $25865 plus expenses
Fees will be billed on an hourly basis, not to exceed amounts indicated above for each phase for
the work described in the Work Program.
SECTION III
SCHEDU~
The planning and design of the Mississippi Riverfront Pathway project shall be completed
according to the schedule dated May 9, 1995, which is incorporated into, and made a part of, this
contract for services.
SECTION IV
.COST OVERRUNS
HKG will promptly advise the HRA of anticipated costs in excess of the budget outlined in
.Section II. At its option, the HRA may approve an amendment to the budget in .order to fund
these expenses. The HRA will advise HKG of its action in writing.
SECTION V
WORK PRODUCTS
All work products relating to the Mississippi Riverfront Pathway project shall become the
property of the HRA.
SECTION VI
COMPLETE AGREEMENT
This agreement represents the complete and total agreement for the planning and design services
by and between the Housing and Redevelopment Authority for the City of Elk River and
Hoisington Koegler Group, Inc.
Approved by the HRA this 5t day of June, 1995.
,~
.-. ~
B
Gene Schuldt
Its: Chairman
BY~ 1/ V~NVyV1.. Y
William Rubin
Its: Executive Director
s:eda:hra:conuerv
sy: -~
ichael Schroeder
Principal
Hoisington Koegler Group, Inc.
•
•
Work Frogram
1.0 Orient key players to the process...
Muy 9, 1995
Prior to beginning any work on the project, HKGi will meet with the Riverfront Committee to fully
understand the process that has brought them to this point; to begin to identify the range of issues
to be resolved; to receive initial input on the relationship between this project and other efforts
underway or planned; and to review the work program, schedule, responsibilities and products.
The meeting will be very informal, and will provide the opportunity to begin this project with a
clear understanding of the Committee's expectations.
Prior to this Orientation Meeting with the Riverfront Committee, HKGi wil] assemble base map
information (provided by the City). A draft of this base map will be ready for use, if necessary, at
the Orientation Meeting.
1.1 Prepare project base map from information provided by the City
1.2 Conduct an Orientation Meeting with the Riverfront Committee
1.3 Summarize and distribute a record of issues and directions discussed at the Orientation
Meeting
Products:
• preliminary base map
• summary of Orientation Meeting
2.0 Identify what exists...
The first work task involves getting to know the site and all of the influences on it. Our study of
the site will also include an evaluation of factors beyond the limits of the actual site, in order to
provide the basis for understanding how the Riverfront can become an integral part of the
community. The results of this task will be recorded in drawings, diagrams, photographs and
other means which allow for :critical aspects of the existing site to be communicated to all
participants in the process. HKGi will also begin to identify the authorities that might have
jurisdiction over the Riverfront improvements, and to understand the processes and regulations
those authorities might impose.
Features of the site that were not clearly evident from the original base information will be added to
the base map as a part of this task. We can proceed with subsequent tasks without a base map that
is precise, but we must have one which is current and shows with .some certainty the site
conditions and the locations of improvements within the project area. We may decide that field
verification of information provided by the City would be prudent if there appear to be
discrepancies or if site conditions have changed..
2.1 Tour the site and surrounding area with representatives of the Riverfront. Committee to
understand the existing conditions of the site
2.2 Investigate natural and man-made forces and significant influences, including:
• natural forces -- slopes, soils, vegetation, river conditions (flooding, bank erosion)
• man.-made forces -- traffic patterns, utilities, existing buildings
• influences -- views, historic character, relationship to downtownltrails/parks/other
community elements, general safety conditions
• Mississippi Riverfront Pathway/Elk River Work Program -Page 1
2.3 Meet with the City to determine other projects that might affect the Riverfront project
• 2.4 Interview key staff to determine conditions that may not be evident from the site visit
2.5 Recard/diagram the forces to communicate opportunities or constraints of the site
2.6 Research regulatory and permitting requirements
2.7 Present findings at Riverfront Workshop #1
Products:
• graphics depicting site forces and influences
• summary of meeting with City staff
• summary of regulatory and permit requirements
3.0 Understand what is desired...
As the Riverfront is a central element of the Elk River community, many people may have a desire
to participate in shaping it. HKGi will conduct Riverfront Workshops throughout the process to
ensure the community can provide input to the design. Workshops will be structured to provide
focus an the Riverfront and the issues that will make this project a success. We will also meet with
the Riverfront Committee and City staff to ensure basic programmatic elements are considered.
As the project covers azeas that are not controlled by the City, HKGi and City staff will arrange
meetings with property owners to determine their specific needs and concerns. These issues aze
sometimes best handled away from public meetings.
In this task, HKGi, the Riverfront Committee and the community will:
• define the uses far the azea (given that a pathway is the focus, we will want to define other
• uses that may contribute to a successful connection to the River and a sympathetic
relationship to downtown)
• identify opportunities far incorporating this project with other elements of the community
• discuss intangible gains that might be achieved by this project (such as a respect far the
environment or a community gathering place)
• define accessibility goals
• identify other issues and concerns that will lead to a better understanding of the River and
the community, and ultimately, to a successful project
3.1 Meet with Riverfront Committee to define a basic outline of project elements
3.2 Meet with City staff to understand programmatic elements of concern to them
3.3 Meet with affected property owners to receive input on how improvements might affect
their land
3.4 Meet with scout groups and other school or childrens group; we will work with them to
draw how the Riverfront might look
3.5 Conduct Riverfront Workshop #l: community input for Riverfront improvements (also see
2.7 above)
3.6 Summarize input from Riverfront Workshop #1
3.7 Identify critical issues to be addressed and the implications of desired program elements;
establish preliminary design criteria in the form of "project principles"; define priorities for
implementation
3.8 Review summary, critical issues, project principles and priorities with Riverfront
Committee
Products:
• Mississippi Riverfront PathwaylElk River lwork Program - Pagc
• summaries of meetings with Riverfront Committee, City staff and land. owners
• summary of Riverfront Workshop #1
• "program" for Riverfront improvements, project principles and priorities
4.0 Explore what is possible...
Using information gained through the process to this point, HKGi will begin to generate potential
solutions. A range of alternatives will be created to explore responses to the opportunities and
constraints presented by the site, the needs and desires of the community and the concerns of
affected property owners. Alternatives also provide a way of evaluating directions when no clear
solution is evident.
While each alternative will respond directly to the goals of the Committee and the community, each
will test different relationships, functions, aesthetic treatments or budgets. Alternatives will be
reviewed at Riverfront Workshop #2. The best alternative, or the best aspects of any alternative,.
will be refined into a final concept plan and costs will be estimated.
4.1 Explore a range of alternatives to identify the best possible solution to issues identified
earlier
4.2 Review alternatives and costs with Riverfront Committee
4.3 Conduct Riverfront Workshop #2: public review of alternatives; evaluate community
response with the Riverfront Committee and make .adjustments as required.
4.4 Create a final concept plan, as a refinement of the alternatives, to illustrate key factors of
development; to recommend specific improvements; to demonstrate the relationship
between the Riverfront and other community features; and to look at opportunities for
phasing implementation of improvements (this plan might be considered approximately
• 30% complete)
4.5 Generate costs estimates for the final concept plan
4.6 Review the concept plan with authorities having jurisdiction over the site and the
improvements
4.7 Review the concept plan and costs with-the Riverfront Committee; review regulations and
permits required; make adjustments to the plan as required
4.8 Conduct Riverfront Workshop #3: public presentation of concept plan
Products:
• .concept alternatives (two or more)
• summary of community response to alternatives from Riverfront Workshop #2
• final concept plan which illustrates the organization of uses on the site; patterns of
circulation and access; the relationship of the site to other community features; the design
character which reflects the the River and the community; and potential phasing of
Riverfront improvements
• concept level cost estimates
Before proceeding to the next phase of the project, time will be allowed for evaluation of the
project and determining the schedule for future work.
~ , 0 Define how it will look and function...
At this point, the Riverfront Committee and the City will have to determine when to proceed with
. Mississippi Riverfront Pathway/Elk River Work Program -Page 3
the next stages of the project. A firm understanding of the implications will have been gained,. and
• the support of the community for any Riverfront improvements will have been gaged. If
appropriate, HKGi will proceed with the creation of more refined plans, in order to show in greater
detail how the improvements would fit the site and respond to concerns identified by the Riverfront
Committee, the City, affected land owners and the community. Cast estimates will be again
defined with a better reflection of the true costs.
Local boards and commissions will be informed formally and a general agreement reached among
all parties that the direction shown is most appropriate. If possible, acquisition of approvals and
permits from outside of the City would begin as a part of this stage.
5.1 Develop refined plans, outline specifications, phasing options and cost estimates based on
the accepted concept plan; investigate material options and construction methods
5.2 Review plans directly with City staff and affected land owners
5.3 Present plans to local boards and commissions
5.4 Begin approval and permit processes for authorities outside of the local community
Products:
• plans, outline specifications and cost estimates (based on plans that might be considered
60% complete)
• diagrams for phasing of improvements, if necessary
• summary of land owner responses to plans
• permit applications (preliminary)
6.0 Make it happen...
• The final task is implementation of the community-accepted plan for Riverfront improvements.
That process begins with an understanding of the range of funding options, strategizmg methods
of implementing improvements, and presenting all findings and plans to the community to build
support for the project. Construction drawings and bid documents will be prepared, costs
estimated, and all approvals sought.
6.1 Explore funding .options
6.2 Prepare ISTEA or other grant applications
6.3 Explore implementation strategies
6.4 Conduct Riverfront Workshop #4: public presentation of final Riverfront plans
6.5 Summarize community response to Riverfront Workshop #4
Before proceeding to the construction document phase of the project, another period of
comnunity evaluation wzll occur. This presents the community with an opportunity to further
consider the project and timing of the word..
6.6 Develop final construction drawings for bidding
6.7 Acquire local approvals (four meetings anticipated: Park Commission, Planning
Commission, HRA, City Council)
6.8 Acquire outside approvals {Corps of Engineers, Department of Natural Resources,
Watershed :District)
6.9 Bid. project
6.10 Review bids and recommend contract award
• Mississippi Riverfront PathwayBlk River Work Program -Page 4
6.11 Administer contract for construction
• Products:
• summary of funding options
• summary of implementation strategies
• summary of Riverfront Workshop #4
• final construction drawings
• Mississippi Riverfront Pathway/Elk River Work Program -Page 5
Mississippi Riverfront Pathway/Elk River
• SCHEDULE
May 9, 1995 ~
T a s k W e e k b e g i n n i n g
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Phase One
1.0 Orient key players to the process...
2.0 Identify what exists...
2.? Riverfront Workshop #1
3.0 Understand what is desired...
3.4 Riverfront Workshop #1...
4.0 Explore what is possible...
4.3 Riverfront Workshop #2
4.8 Riverfront Workshop #3
• Phase Twa
S.D Define how it will look and function...
Phase Three
to 6.5 Make it happen...
6.4 Riverfront Workshop #4
•
C~Op
FIRST AMENDMENT TO THE CONTRACT FOR SERVICES
• BY AND BETWEEN THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FO~Z THE CITY OF ELK RIVER
AND HOISINGTON KOEGLER GROUF, INC.
WHEREAS, the Housing and Redevelopment Authority in and for the
City of Elk River (hereinafter referred to as "HRA")
authorized a Contract for Services with Hoisington Koegler
Group, Inc. (hereinafter referred to as "HKG") for the
planning and design of the Mississippi Riverfront Pathway
Project on June 5, 1995; and,
WHEREAS, bath parties wish to amend the Contract for Services by
expanding. it to include additional design services related to
the U.S. Highway 10 corridor in downtown Elk River.
NOW, THEREFORE, the HRA and HKG wish to reduce to writing the scope
of services of HKG in the First Amendment to the previously
executed Contract for Services.
• Section I.
Work Pra am
The proposal for design services dated August 7, 1995, which outlines the
various tasks associated with the U.S. Highway 10 corridor is hereby
incorporated into, and made a part of this First Amendment to the Contract
for Services.
Section II.
Budget
HKG agrees to complete the work program for an amount not to exceed
$2,550.00.
Fees will be based on an hourly basis consistent with the Contract for
Services by and between the HR,A and HKG.
•
Section III.
Cost Overruns
HKG will promptly advise the HR.A. of anticipated costs in excess of the
budget outlined in Section II. At its option, the HRA may approve an
amendment to the budget in order to fund these expenses. The HRA will
advise HKG of its action in writing.
Section N.
Work Products
All work products relating to the U.S. Highway 20 corridor shall become the
property of the HR,A.
Section V.
Complete Acreement
This amendment represents the complete and total amendment to the
Contract for Services by and between the HRA and HKG.
•
Approved by the HR.A .this 28th day of August, 1995.
B • ,`
Gene Schu dt
Its: Chairman
By:
illiam Rubin
Its: Executive Director
r
By:
Michael Sc roeder
• Principal
Hoisington Koegler Group, Inc.
AUG 0 8 1906
Hoisington Koegler Group Inc.
~~
August 7, 1995
To: Mr. Steve Ach
City Planner, City of Elk River
13065 Orono Parkway
EIk River, MN 55330
Froru: Paul Paige, RLA
Re: Proposal of Design Services for the Hwy. 10 corridor adjacent to downtown Elk River.
Dear Steve,
Hoisington Koegler Group Inc. (HKGi) proposes design services for the Hwy. 10 corridor as
follows:
Task
1). Preparing and compiling base map information (does not include potential time regeeired
by MSA to organize%ompile previous survey work from the corridor).
2). On site analysis and exploration.
3). Development of a Concept level plan for xhe Hwy. 10 corridor between Babcock Park
and the Feed Mill.
4). Coordination with and presentation to City staff.
HKGi proposes to complete the above mentioned tasks for an amount not to exceed $2,550.00.
HKGi proposes to bill the above described work on an hourly basis, not to exceed the amount
indicated above without prior City approval. Additional expenses such as plotting, repro., and
mileage would be billed at actual cost.
Please call if you wish to discuss the details of this proposal further. _
Sincerely,
Paul Paige
Hoisington Koegler Group inc.
Land use r Environmental ~ Planning 'Design
'300 Metro Boule~:ard Suite ~'~ ~finneacolis. Minnesota ;;.~;9 ~ (6 i 2) 83~-9960 Fax: (612) 8~)-~ ~ 60
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