5.3. SR 10-16-1995''~r ~~1 ITEM 5.3.
ity of ~ MEMORANDUM
l~ ~ TO: Mayor & City Council
River
FROM: Pat Klaers, City Administrator
DATE: October 16, 1995
SUBJECT: Utilities Commissio ate
Councilmember John Dietz is the City Council representative on the
Municipal Utilities Commission. John is scheduled to provide the Council
with an update on recent Utilities activities. Attached for your review are
the September Utilities Commission minutes and the agenda for the
Commission's most recent meeting on October 10, 1995.
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13065 Orono Parkway • P.O. Box 490 • Elk River, MN SS330 • (612) 441-7420 • Fax: (612) 441-7425
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~ ELK RIVER MUNICIPAL UTILITIES
• 322 King Avenue
~~ Elk River, Minnesota 55330
Phone (612) 441-2020
_. AGENDA FOR THE TUESDAY CT~BER 10, 1995 ETING AT 3:00 P.M. AT
THE UTILITIES OFFICE
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1) Call to order at 3:00 P.M.
2) Approval of the agenda
3) Approval of minutes of the previous meeting
4) Discussion on audit firms
5) Substance abuse policy for Commercial Drivers
6) Water Department Report
7) Construction and operations update
8) Review of September financials
9) Approval of check register
10) Other Utility business
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Bill Birrenkott
General-Manager
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ELK RIVER MUNICIPAL UTILITIES
322 King Avenue
Elk River, Minnesota 55330
Phone .(612) 441-2020
UTILITIES COMMISSION MINUTE ~ °
September 12,.1995
4:00 P.M.
Present Were: George Zabee President
James Tralle Vice Chairman
John Dietz Trustee
Others Present:
Bill Birrenkott, General Manager; Bob McCartney, Water
Superintendent; Glenn Sundeen, Line Superintendent; Lori Johnson,
Assistant City Administrator; Pat Klaers, City Administrator; Bill
Rubin, Economic Development Coordinator; Representatives from
Hoisington Koegler; Steve Nardahl, ERMU Home Security; Gary Groen,
Abdo Abdo & Eich; Paul Erich, Olsen Theilen
1) The meeting was called to order at 4:00 P.M. by President
Zabee.
• 2) Motion by Mr. Dietz, seconded by Mr. Tralle to approve the
agenda as amended. The Motion carried.
_ 3) Motion by Mr. Tralle, seconded by Mr. Dietz to approve the
minutes of the previous meeting as amended to include a
presentation by Abdo Abdo & Eich at the next meeting. .The
motion carried.
4) An Audit presentation to do the Utilities audit was presented
by Gary Groen of Abdo Abdo & Eich during which the
Commissioners had several questions. This was followed by a
presentation from by Paul Erich of Olsen & Theilen during which
the Commissioners also had several questions. The
Commissioners delayed a decision on this topic to a future
meeting.
5) Bill Rubin of the City of Elk River along with representatives.
of Hoisington Koegler made a presentation regarding the
Mississippi Walkway. The Commissioners reviewed the concept
and agreed that the process should continue.
6) .The present washdown policy. was discussed along with a note
from Phil Hals in which he stated that he would rather see
lots swept rather than washed. Motion by Mr. Deitz seconded
by Mr. Tral a to continue the present policy and coordinate
with Phil Hals a policy regarding the possible rental of City
sweepers to :accomplish the cleaning of parking lots. The
motion carried.
7) The General Manager-reviewed with the Commissioners a letter
from the insurance company's lawyer that the electrocution
lawsuit has been completely settled.
8) Steve Nordahl, ERMU Security Systems specialist, presented to
the Commissioner a report on the status of the Security Systems
enterprise. The Commissioners expressed a desire to see the
advertising be accelerated to encourage more sales.
9) A possible substance abuse policy for the Commercial Drivers
was discussed. Motion by Mr. Tralle, seconded by Mr. Dietz to
table this discussion to a future meeting. The motion carried.
10) Motion by Mr. Tralle, seconded by Mr. Dietz to authorize the
expenditure of $22,948.48 for Water Main improvements at Elk
Hills Drive and Dodge Street in conjunction with the road
improvements. The motion carried.
11j The Water Superintendent reported on the status of various
water department projects.
12) The Line Superintendent reviewed the status of construction
projects and other operating conditions.
13) The General Manager reviewed the August financial. statements
with the Commissioners. Motioa by Mr. Dietz, seconded by Mr.
Zabee to receive and file the August financial statements. The
motion carried.
14) .Motion by Mr. Tralle, seconded by Mr. Zabee, to agprove the •
-chuck register. The motion carried.
-- 15) The-next meeting was set for Tuesday, October 10, 1995 at 4:00
P.M. at the Utilities office.
16) Motion by Mr. Dietz, seconded by Mr. Zabee to adjourn. The
motion Carried. Meeting adjourned at 6:15 P.M.
Bill Birrenkott
General Manager
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