5.4. SR 10-16-1995ITEM 5.4_
of _ '~. MEMORANDUM
River TO: Mayor & City Council
FROM: Pat Klaers, City Adm ator
DATE: October 16, 1995
SUBJECT: Community Recreation Update
Councilmember Holmgren is our city representative on the Community
Recreation Board. Roger is scheduled to provide the Council with an update
on Community Recreation activities. The Community Recreation Board is
scheduled to meet on Monday afternoon, October 16, 1995. Attached for your
review is the agenda for this meeting, along with some agenda background
information.
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13065 Orono Parkway • P.O. Box 490 • Elk River, MN SS330 • (612) 441-7420 • Fax: (612) 441-7425
Community Recreation Board
Notice of Meeting
Monday October 16, 1995 -11:45 am
• Happy Chef -Rogers
Your attendance is always important! Ifi you cannot make the meeting please arrange to send an
alternate or notify me at 241-3523 that you will not be in attendance .Thank you!
AGENDA
A. Routine Matters:
1.) Approval of past minutes
2.) Changes or additions to agenda
3.) Staff reports & updates:
3.1) Introduce: Chris Majcin student intern from Bemidji State University
3.2) Other
B. Items of Information /Discussion
1.) Personnel Committee Report
2.) Review: "96 Budget Proposal Response
3.) Overview of Goals for'96
4.) Review /Discuss: Recreation program development and parameters (tabled fr: 8/14/95 &
• 9/11/95 meetings)
C. Other Business:
- Next meeting date : Consider: Setting future dates and times with some variety of time and
locations.
- Other
D. Adj.
Please see the reverse side for explanation of the Agenda items.
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3.1) Student intern - Chris. Majcin: Chris will be working with the Community Recreation office for a
• period of approx. 8 weeks this fall. Chris is completing his final requirement towards graduation from
Bemidji State University. The Board should formally accept Chris and this internship position.
~) Personnel Committee Rem The personnel committee has completed their work and
recommends the following: Based upon increased supervisory responsibility and performance the
committee recommends that Jeff A. move to classification #21 step # 4, Annual salary of $37,911.
( in accordance with the Sherburne County Non-Union Rates Schedule ).
The committee is also recommending a change in supervision for Jeff A. Currently Jeff is supervised
by Charlie Blesener (The Dist. 728 Community Education Director ). The committee is
recommending a change and will have more information to report on this matter at the meeting.
The committee identified 3 areas that they discussed with Jeff that they see as areas of importance of
his awareness and needed improvement. 1) The importance of familiarity with all recreation staff and
the issues that they face in their work. 2) The need to keep the Board more informed of activities,
issues, projects, tasks, etc. that Jeff gets involved with. & 3) Continue to increase our program
identity and keep the public, Town Boards and City Councils, aware of the importance of Recreation
in their community.
B.2) '96 Budget Re o~ nse: All participating communities by this time should have considered the '96
budget recommendation. It will be important to hear from each participating community.
• B.3~Overview of Goals for'96: Although this Board meets on a regular basis, Jeff and the personnel
committee believe that it is important for the Board to be as aware as possible of the activities that
take place out of the Recreation Office. Jeff will also be making some adjustments to his monthly
reports that should aid in improving understanding of current activities and issues.
Goals for'96:
-Continue work on strategic planning initiatives
- Expand transportation service to programming
- Increase/ expand service to participating communities
- Increase Joint Powers Participation
- Leadership in park /athletic fields advocacy, development, planning, and management
- Increase our/ my responsibility / leadership to local community park and recreation commission
concerns
- Increase programming district wide
-Continue to establish program budgets in communities that are lacking
- Fund balance policy development
- Continued leadership with improved service operations
- Continued community involvement
B.4) Recreational Rrogramminq development and Rarameters: At our long range planning meeting
we determined that we should study some other communities that have a history of providing
• recreational services in a community where Community Education also exists. Jeff A. has come to
the conclusion that each community is unique and has its own history of evolution and relationship to
CE. It is clear that there is much potential for recreation and CE programming in this community and
that it will be best that we pursue development of new initiatives rather than concern ourselves with
duplication of Comm. Ed. activities. Currently staff are working closely with CE staff in the area of
program planning. We also Ca-sponsor activities with CE. Community Recreation staff will continue
to communicate with CE about all programming initiatives. It has been suggested in the past that
perhaps a joint meeting with the CE Advisory Board may be in order to further clarify each
organizations objectives and how each organization can continue to closely communicate and serve
the residents of the 728 area and surrounding communities.
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